Printer Management Software
Print management software, also known as output management software, assists you in getting the most out of your printers and multifunction printers (MFPs). Print Management provides user identification for accessing printed documents. UniPrint and paper Fusion are the top enterprise print management solutions.
1. Cut Waste Your Carbon Footprint
Print management software employs quotas and print regulations to promote responsible printing while lowering paper, toner, and power costs. CO2 and carbon emission reporting in a nutshell shows the impact by CO2 volume or tree.
2. Apply Print Policies Enterprise-Wide
Print management software intercepts printing requests at the print server and controls workloads based on policies that reward and discourage good behaviour. Job filtering is a technique used to enforce regulations and increase device utilisation.
You might, for example, route big tasks to specialised high-speed printers, display popups asking users to approve single-sided output, automatically discard print jobs with incorrect paper sizes, or suggest an alternate printer when a device goes down.
3. Solve Mobile BYOD Printing
Print management software allows users to print from any mobile device or "bring your own device" (BYOD). Print management software, independent of operating system, location, file format, or printer manufacturer, may handle all of these issues while integrating into the print billing, accounting, and quota process.
4. Ensure Document Device Security
Print management software guarantees that users release print jobs at the moment of printing, safeguarding confidential data and lowering the amount of unclaimed prints. Users queue print jobs to a virtual queue before releasing them for printing on a specific device using "find me" printing. With secure print release, which requires user authentication before printing, only authorised individuals may print and collect sensitive documents.
Print management may also be configured to require print approval, ensuring that each piece of work is printed only after managers, teachers, or system administrators have given their approval.
Finally, print management software will protect your network from an increasing number of external threats.
5. Monitor Report Usage
Real-time monitoring and reporting cover all areas of print/copy/fax/scan management, from comprehensive page logs to summary by user, department, device, or environmental effect. Many reports are accessible in PDF, HTML, or Microsoft Excel (.csv) format right out of the box.
Reports may be accessed with any web browser or scheduled to be created and distributed automatically. You may design reports to use your own header and make reports with custom data by selecting date ranges, filtering, and sorting by the data given.
6. Implement Quickly
Wizards are used to install the server software, which then automatically discovers printers and MFPs on your network. Directory services such as Active Directory, Open Directory, Novell eDirectory, and LDAP can be used to automatically generate users and groups. The installation methods also guide you through the process of configuring user access privileges, page charges, and quotas. Client software is optional and can be run directly from a server share, avoiding the need to install and deploy it locally.
Because of universal drivers, the top print management software packages now communicate with printers and MFPs from all major vendors.
7. Administer Centrally, Manage Easily
Print management software enables managers to access complete administration and configuration choices from any network location via a browser-based interface. Using a variety of online tools, users may track their own activities in real time, check their account balances, examine transactions, and transfer credit to other users.
