They must also know the goals and aims that are needed to be accomplished in a project to attain success.
The project managers are usually responsible for monitoring and managing projects, both large and small. They guarantee that the progression of the project in the correct direction. One of the easiest methods of performing it is by having proper scope management of the project.
Project Scope Overview
The process of project planning includes the scope of a project in its earlier stages. It mostly includes the development of a set of things required to build an accurate framework of the project. It normally includes the following:
- Deliverables
- Activities
- Expenses
- Time Frame
- Functions
- Project objectives
- Features
The scope of a project normally involves the project time frame, objective, restrictions, assumptions, expectations, and dependencies, etc. After the approval of the project scope, project scope management is considered as a process vital in obtaining success.
Project Scope Management Outline
The scope management guarantees a scope is precisely described and mapped. It also allows the managers to delegate the correct amount of work to the employees. This is useful for handling the budget of the project as well. This is mostly focused on the things included and not included in a project. The processes that are included in the scope management of a project are:
Planning: It involves seizing and describing the essential work needed to be performed.
Controlling: The processes mainly concentrated on documenting, tracking, scope creeps, approving, and disapproving changes.
Closing: The project deliverables or products are audited, and the end results of the actual plan are assessed.
One of the major vital points of project scope management includes the scope description/definition in a statement. This method is useful for teaching u something nice next time.
Importance of Scope Management to Project Managers
There is a survey that is conducted each year by PMI, which reports on the project management conditions and the reasons behind the failure of a project. The outcome obtained is normally based on 3000 program, portfolio, and project managers across several industries. According to the outcomes, about 62% of the projects successfully accomplish its original scope. Besides, there has been a drastic increase in the occurrence of scope creeps in projects.
The weak, managed scope can be fatal for your project. It consists of extending over a fixed budget, missing the original time frame, and gradually failure of the project. Therefore, scope management is essential in a project to attain success.
Scope Statement
The building of a precise document that describes the deadlines, cost, relations, and objects that are necessary for a project is referred to as the scope statement. Adding certain components in this document will create an efficient scope statement that will reduce the threat of change disruptions while maintaining a strict budget. The scope statements that are important for a project are given as follows:
Project Description: An outline of the final product or outcome of a project.
Business Case: What is the need for developing the project, and what are the advantages expected to receive or produce from it.
Success Criteria: The main elements that are required for building up a successful project as planned previously with the stakeholders and customers.
Restrictions: Any type of technology or resources associated problem that might restrict the project.
Assumptions: The end result might be affected by any type of assumption made.
After these crucial factors are outlined by the project manager in the project framework, the scope will become easier to handle. Having better scope management can be a vital factor in obtaining success. If the scope management is effective, it helps in preventing the managers from losing track of the project progression, which is the most common mistake made in any project.
Importance of Project Scope
The management of stakeholders and customers’ needs and expectations is considered a tough responsibility of a project manager. Having a clear and well-defined scope helps people to understand all the details related to the project along with its requirements. Besides, it is useful for preventing misunderstandings within the team as well. It is also useful for preventing common issues like:
- Ever-changing needs
- Mid project requirements
- The end result of the project is different from the actual expectation
- Wastage of Expense
- Delay in the schedule
Therefore, it is crucial to have proper scope management to prevent a few of these problems by describing and discussing the well-defined scope to every individual included in the project.
